PRICING PLANS

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Fill out this form to find out!

Combo Packages

A combination of our event software solutions to suit your needs.

  • PER MONTH
  • PER YEAR (Save 2 Months)
EVENT DIAGRAMS
90 900 €
per month year
  • One User
  • Event Diagrams
  • Management Platform
  • Seating Charts
  • SMS Seating
  • Navigation Map
  • Check-in app
DIAGRAMS & SEATING
155 1550 €
per month year
  • One User
  • Event Diagrams
  • Management Platform
  • Seating Charts
  • SMS Seating
  • Navigation Map
  • Check-in app
ALL SOLUTIONS
190 1900 €
per month year
  • One User
  • Event Diagrams
  • Management Platform
  • Seating Charts
  • SMS Seating
  • Navigation Map
  • Check-in app
    • 5 Check-in users
    • 700 Check-ins Per Event
UNLIMITED
570 5700 €
per month year
  • Unlimited  Users
  • Event Diagrams
  • Management Platform
  • Seating Charts
  • SMS Seating
  • Navigation Map
  • Check-in app
    • Unlimited Check-in users
    • Unlimited Check-ins

Check-In app

Easy, fast, and reliable check-ins for your events.
The check-in app can be purchased immediately online.

  • PER EVENT
  • PER MONTH
  • PER YEAR
MAX-150
19 47 305 €
per event month year
  • One Event
  • Max 150 Guests
  • Max 2 Tablet Devices
  • Unlimited Events
    (for 30 days)
  • Max 150 Guests
    (for each event)
  • Max 2 Tablet Devices
    (for each event)
  • Unlimited Events
    (for 365 days)
  • Max 150 Guests
    (for each event)
  • Max 2 Tablet Devices
    (for each event)
MAX-300
29 73 475 €
per event month year
  • One Event
  • Max 300 Guests
  • Max 4 Tablet Devices
  • Unlimited Events
    (for 30 days)
  • Max 300 Guests
    (for each event)
  • Max 4 Tablet Devices
    (for each event)
  • Unlimited Events
    (for 365 days)
  • Max 300 Guests
    (for each event)
  • Max 4 Tablet Devices
    (for each event)
MAX-900
59 173 975 €
per event month year
  • One Event
  • Max 900 Guests
  • Max 10 Tablet Devices
  • Unlimited Events
    (for 30 days)
  • Max 900 Guests
    (for each event)
  • Max 10 Tablet Devices
    (for each event)
  • Unlimited Events
    (for 365 days)
  • Max 900 Guests
    (for each event)
  • Max 10 Tablet Devices
    (for each event)
UNLIMITED
105 265 1590 €
per event month year
  • One Event
  • Unlimited Guests
  • Unlimited Tablet Devices
  • Unlimited Events
    (for 30 days)
  • Unlimited Guests
    (for each event)
  • Unlimited Tablet Devices
    (for each event)
  • Unlimited Events
    (for 365 days)
  • Unlimited Guests
    (for each event)
  • Unlimited Tablet Devices
    (for each event)

SMS-Seating

SMSs can be sent to most European countries.
Please email us your guest list 48-hours before your desired sending time.

BASIC
39 €
per event
  • SMS Seating
  • Any Language
  • 100 Free SMS
  • Custom Message
  • Custom Sender
  • Navigation Map
ADVANCED
49 €
per event
  • SMS Seating
  • Any Language
  • 100 Free SMS
  • Custom Message
  • Custom Sender
  • Navigation Map
PREMIUM
59 €
per event
  • SMS Seating
  • Any Language
  • 100 Free SMS
  • Custom Message
  • Custom Sender
  • Navigation Map
    • Welcome Photo
    • Welcome Message
All Combo-Packages include
  • Hosting your account on a subdomain of your choice (eg: yourCompany.eventreception.com ).
  • Your welcome/login page.
  • Your corporate logo on every page of your account.
  • Your function rooms & floor plans.
  • 365-Day support.
Pricing details

• Account Setup & Training: 300€ paid only once.
• SMS Cost: 0.02€ to 0.12€ per SMS according to country. Prepaid packages can reduce rates by up to 45%.
• VAT: Prices do not include VAT (where it applies).
Optional Extras

✦ Colored Event Diagrams: 65€/hr.
✦ Marketing e-book: 250€ paid only once.
Pricing details

• The cost per SMS varies between 0.02€ - 0.10€ per SMS according to country.
• Prices do not include VAT (where it applies).

FIND OUT MORE...

  • Can I try the software before I buy?

    Absolutely! Click here to send you your Demo Access credentials.

    To get you started on the right foot, click to arrange a brief online tour.
    We'll quickly show you the features you're interested in, and of course answer all your questions.

    Enjoy a full 14-day trial to experience the software at your leisure.

  • Can I use it for one event only?

    Yes, absolutely!
    Just email us your floor plan and table setup, and we’ll prepare your account for you. After that, you’ll be able to upload your guests, click-and-seat them at tables or chairs, and manage everything with ease.

    Pricing Options for One Event

    • ✅
      Basic: Upload guests & seating
      €100
      This package does not include support. It's ideal for returning clients already familiar with the software.
    • ✅
      Full Service
      €160
      Best for first-time users. We’ll help you upload your guest-list, share smart tips for seating guests, adjust your setup when needed, and more.
    Optional extras (if needed):
    • • Send SMS to guests:
      - Up to 200 guests: +€50
      - 201–500 guests: +€100
      - Contact us for more than 500 guests.
    • • Track guest attendance:
      You can also track guest attendance by selecting the check-in package you want.

    Note: Prices do not include VAT (where it applies).

  • Can I have a different package?

    Sure! Drop us a message with your needs.

  • What is a "User"?

    A "User" creates and edits events.
    Most small to medium-sized hotels, event venues, caterers & event/wedding professionals need one "User".

    A single "User" can send unlimited event invitations and create unlimited event diagrams.
    Need more than one users? Ask for a quote

  • What is a "Check-in User"?

    A "Check-in User" tracks guest attendance on their iPad or Android tablet using the e-GuestList check-in app.

    With the [Combo Offer - All Solutions] you can have up to 5 check-in users to track up to 700 guests/attendees per event.

    Contact us if you need more check-in app users or want a different max-guests-per-event limit.

    The check-in app can be purchased on its own, or as part of the [Combo Offer – All Solutions].

  • What are the Setup fees?

    Setup fees are paid only once, at the beginning of our cooperation.

    They include:

    1. Creating your subdomain (https://yourCompany.eventreception.com)
    2. Setting up your account with your logos, venues and event spaces.
    3. Uploading &scaling your event diagrams
    4. Synchronizing your email account with EventReception's communication module.
    5. Creating your e-map links (e-map.co/yourVenues)
    6. Training
  • How do I pay?

    Payment can be made online via our e-Payments webpage .

    Enter your basic info and hit [Continue].

    You will then be taken to Viva to complete your transaction safely &securely.

    Alternatively you can make a bank transfer .

Have you got more questions? Check out the Combo Packages FAQs »
  • Can I try the check-in app first?

    Sure! Click to create a demo account. Demo accounts are limited to one event and up to 30 guests.

  • Do I get immediate access after I pay?

    Yes. Right after you pay, you get your Access Codes and Next Steps email. If you don’t see it, check your spam folder.

  • What is an Event?

    An Event lasts up to 24 hours, has a single guest list, and each guest is either checked in or not.

  • What's the best pricing plan for me?

    • For 1 or 2 events: a Per-Event plan.

    • For 3 events or more in a 30-day period: a Per-Month plan.

    • For regular events across 6 months or more: a Per-Year plan.

  • Can I have more than one plan?

    Yes. You can combine a subscription (per-Month or per-Year plan) with Per-Event credits.

    For example, keep a MAX-300-Per-Year subscription for unlimited events (MAX-300 cap per event). You can also add UNLIMITED or MAX-900 Per-Event credits to cover occasional larger events. When you create an event, you choose which plan or credit to use.

  • Can I check in people without Wi-Fi?

    Yes. The check-in app works with or without internet.

  • How do I view and export check-in reports?

    Basic totals appear on the tablets. For full reports and PDF/Excel exports, use your web account. If tablets are online during check-ins, web reports refresh automatically every minute. If tablets were offline, connect them after the event, then view the reports in your web account.

  • Can I lose my check-in data?

    No. The app won’t lose your check-ins, and you can’t delete them by accident.

    Data is only at risk if someone uses the operating system to intentionally uninstall the app, clear its data, or factory-reset the device, actions outside the app’s control. Even then, your data remains safe if the device has already synced to the web.

  • Do I need to go online after using the app offline?

    Yes. Please connect all check-in tablets to the internet as soon as the event ends, and no later than 48 hours after the event date. This ensures your reports are complete.

  • Do you comply with GDPR?

    Yes. We comply with EU and UK GDPR (Data Protection Act 2018). Learn more on our GDPR & Data Privacy page.

  • How do I pay?

    Click Buy Now and select your preferred payment method (cards, wallets, e-banking, PayPal, etc.).

  • Can I have an invoice?

    Yes. Fill in the "Invoice Requirement" section in the order form.

Have more questions? See the full e-GuestList FAQ »
  • Can I send my SMSs in any language?

    We support Unicode so you can have your SMSs in any language including Japanese, Chinese Greek, Arabic etc.
    Unicode characters do limit the max characters per SMS.

  • Can I have my own message?

    Of course you can. Email us the message you want to send to your guests.

  • How long can my SMS message be?

    Single SMS messages are up to 160-characters long, including spaces.
    If your message has 160-306 characters it will be charged double and if it's between 307-456 characters it'll be charged as three messages.

  • How do I pay?

    Payment is made online via e-payments .
    Enter your basic info and hit [Continue].
    You will then be taken to Viva to complete your transaction safely &securely.

    Alternatively you can make a bank transfer .

  • Can I have an invoice?

    Sure! Email us your corporate details to send you your invoice.

Have more questions? Visit our Frequently Asked Questions »

Find out more about Eventreception's
event software solutions